Government - Industry Data Exchange Program (GIDEP)

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Data

How To Submit Data

Electronic (Preferred)

E-mail (Preferred): Documents and corresponding completed forms may be e-mailed to: gidep@gidep.org

CD/DVD: CD/DVD including documents and corresponding completed forms may be mailed to:

GIDEP Operations Center
P.O. Box 8000
Corona, CA 92878-8000

Hardcopy

Mailings: Include documents and corresponding completed forms and mail to:

GIDEP Operations Center
P.O. Box 8000
Corona, CA 92878-8000

Submissions

For details on submitting data (including acceptable vs. non-acceptable), see the appropriate chapter of the GIDEP Operations Manual.


Downloading the Forms

  1. Save the MS Word 2007 files (.docx) provided below to the desired directory.
  2. Continue below for further instructions.
GIDEP Data Forms
Form Type File Format
ALL FORMS .zip
Alert (AL) .docx
Safe Alert (SA) .docx
Agency Action Notice (AAN) .docx
Problem Advisory (PA) .docx
Lessons Learned (LL) - form not necessary
DMSMS (DS) .docx
Product Change Notice (PCN) .docx
Product Information Notice (PIN) .docx
Reliability & Maintainability - form not necessary
Engineering - form not necessary
Metrology - form not necessary

Using the Forms

The following instructions are provided for MS Word 2007 users. (Steps for later versions of MS Word may vary.)

Saving a Form as a Template

To protect the original forms, follow the instructions below to save the files as templates before getting started.

  1. Open MS-Word Application.
  2. Open the form (e.g., alert.docx)
  3. From the Office button menu, choose "Save As".
  4. In the "Save as type" drop box, select "Word Template (.dotx)"
  5. In the "File Name" box, type a name for the form.
  6. Click on the "Templates" folder at the upper left of the page to save the template into the default directory.
  7. Choose the SAVE button.
  8. Close the file that you just created (e.g., alert.dotx)

How To Fill Out a Form

  1. From the Office button menu, choose "New".
  2. In the "New" window, select the template under "My Templates" (if saved as above). Select Create a New "Document" and press the OK button.
  3. Position the mouse pointer where you want to type in the information. Type in the text of each box on the form. (Use the TAB key to move between fields.)*
  4. Fill out any check boxes by positioning the pointer inside the box and typing an X.
  5. Save the document by choosing "Save As" in the Office button menu. For "Save as type", choose "Word Document (*.docx)". Rename the file and save in the desired directory.

* Note that each box on the forms contains different number of cells. The Alert form, for example, has 29 boxes. Box 1 (Nomenclature) has three (3) cells, box 2 (Doc Num) has one (1) cell, box 22 (Problem Description has one (1) big cell, etc. When entering data in each cell, make sure that the text stays within the cell's width. If the cell's size changes, you then know that it has hit the limit; move to the next cell underneath and continue typing in the information. The "big" cells (like those in blocks 22 and 23 of Alert form) would allow you to type in multiple lines. While in these blocks, the text will wrap around as you move on (unless you hit the return key for a new line) until you hit the limit (when the cell's size changes).

Required Signatures

Remember to obtain your GIDEP Representative Signature (where required). Don't know your REP? Contact the GIDEP Help Desk.

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