How To Submit Data

Electronic (Preferred)

E-mail (Preferred): Documents and corresponding completed forms may be e-mailed to: gidep@gidep.org

CD/DVD: CD/DVD including documents and corresponding completed forms may be mailed to:

GIDEP Operations Center

P.O. Box 8000

Corona, CA 92878-8000

Hardcopy

Mailings: Include documents and corresponding completed forms and mail to:

GIDEP Operations Center

P.O. Box 8000

Corona, CA 92878-8000

Submissions

For details on submitting data (including acceptable vs. non-acceptable), see the appropropriate chapter of the GIDEP Operations Manual.

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Downloading the Forms

1. Save the MS Word 97 files (.doc) provided below to the desired directory.
2. Continue below for further instructions.

GIDEP Data Forms

Form Type	File Format
ALL FORMS	.zip
Alert (AL)	.doc
Safe Alert (SA)	.doc
Agency Action Notice (AAN)	.doc
Problem Advisory (PA)	.doc
Lessons Learned (LL) - form not necessary
DMSMS (DS)	.doc
Product Change Notice (PCN)	.doc
Product Information Notice (PIN)	.doc
Reliability & Maintainability - form not necessary
Engineering - form not necessary
Metrology - form not necessary

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Using the Forms

Saving a Form as a Template

To protect the original forms, save these files as templates as follows before getting started.

1. Open MS-Word Application.
2. Open the form (e.g., ALERT.doc)
3. From the File menu, choose Save As.
4. In the "Save as type" drop box, select Document Template
5. In the "File Name" box, type a name for the form.
6. In the "Save in:" drop down box, leave the default directory provided (C:\Windows\Application Data\Microsoft\Templates).
7. Choose the SAVE button.
8. Close the file that you just created (e.g., ALERT.dot)

How To Fill Out a Form

1. From the File menu, choose New.
2. In the "New" window, select the template under the General tab (if saved as above), and choose the OK button.
3. From the Table menu, choose "Show Gridlines" if they are not already visible. (The gridlines you see on the screen do not print.)
4. Position the mouse pointer where you want to type in the information. Type in the text of each box on the form. (Use the TAB key to move between fields.)*
5. Fill out any check boxes by positioning the pointer inside the box and typing an X.
6. Save the form as a Word Document in the desired directory.

* Note that each box on the forms contains different number of cells. The Alert form, for example, has 29 boxes. Box 1 (Nomenclature) has three (3) cells, box 2 (Doc Num) has one (1) cell, box 22 (Problem Description has one (1) big cell, etc. When entering data in each cell, make sure that the text stays within the cell's width. If the cell's size changes, you then know that it has hit the limit; move to the next cell underneath and continue typing in the information. The "big" cells (like those in blocks 22 and 23 of Alert form) would allow you to type in multiple lines. While in these blocks, the text will wrap around as you move on (unless you hit the return key for a new line) until you hit the limit (when the cell's size changes).

How To Save a Document

1. From the File menu, choose Save.
2. In the File Name box, type a name. Word saves the document in the current drive and directory and automatically adds a ".DOC" file name extension unless you specify another drive or another filename extension.
3. If you want to save the document to a different drive or directory, do one of the following:
   Select a drive and a directory.
   Type the complete path in the File Name box -- for example, A:\Form\Alert.doc
4. Choose OK button.

Required Signatures

Remember to obtain your GIDEP Representative Signature (where required). Don't know your REP? Contact the GIDEP Help Desk.