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Form Instructions

How To Submit

Download FORMS
Get ALL of them!
(ALL forms provided as .exe file - Download and double-click to extract.)

The following files are provided in MS Word 97 (.doc) format.
FAILURE
AL
SA
AAN
PA
LL (not necessary)
PRODUCT INFO
DMSMS
PCN
PIN
R & M
Not necessary
ENGINEERING
Not necessary
METROLOGY
Not necessary

Downloading the Forms

  1. Save the MS Word 97 files (.doc) provided at left to the desired directory.
  2. Continue below for further instructions.

The following instructions are provided for MS Word 2000 users. (Steps for earlier versions of MS Word may vary.)

Saving a Form as a Template

To protect the original forms, save these files as templates as follows before getting started.

  1. Open MS-Word Application.
  2. Open the form (e.g., ALERT.doc)
  3. From the File menu, choose Save As.
  4. In the "Save in:" drop down box, leave the default directory provided (C:\Windows\Application Data\Microsoft\Templates).
  5. In the "File Name" box, type a name for the form.
  6. In the "Save as type" drop box, select Document Template
  7. Choose the OK button.
  8. Close the file that you just created (e.g., ALERT.dot)

How To Fill Out a Form

  1. From the File menu, choose New.
  2. In the "New" window, select the template under the General tab (if saved as above), and choose the OK button.
  3. From the Table menu, choose "Show Gridlines" if they are not already visible. (The gridlines you see on the screen do not print.)
  4. *Position the mouse pointer where you want to type in the information. Type in the text of each box on the form. (Use the TAB key to move between fields.)
  5. Fill out any check boxes by positioning the pointer inside the box and typing an X.
  6. Save the form as a Word Document in the desired directory.
* Note that each box on the forms contains different number of cells. The Alert form, for example, has 29 boxes. Box 1 (Nomenclature) has three (3) cells, box 2 (Doc Num) has one (1) cell, box 22 (Problem Description has one (1) big cell, etc. When entering data in each cell, make sure that the text stays within the cell's width. If the cell's size changes, you then know that it has hit the limit; move to the next cell underneath and continue typing in the information. The "big" cells (like those in blocks 22 and 23 of Alert form) would allow you to type in multiple lines. While in these blocks, the text will wrap around as you move on (unless you hit the return key for a new line) until you hit the limit (when the cell's size changes).

How To Save a Document

  1. From the File menu, choose Save.
  2. In the File Name box, type a name. Word saves the document in the current drive and directory and automatically adds a ".DOC" file name extension unless you specify another drive or another filename extension.
  3. If you want to save the document to a different drive or directory, do one of the following:
    Select a drive and a directory.
    Type the complete path in the File Name box -- for example, A:\Form\Alert.doc
  4. Choose OK button.

Required Signatures

Remember to obtain your GIDEP Representative Signature (where required). Don't know your REP? Contact the GIDEP Help Desk.

GIDEP - P.O. Box 8000, Corona, CA 92878-8000