Government - Industry Data Exchange Program (GIDEP)

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Data

DMSMS Data

About

Diminishing Manufacturing Sources and Material Shortages (DMSMS) notices originate when a part manufacturer announces that a part or a production line will be discontinued. This information is downloaded, augmented with value-added data, and then stored in GIDEP as Product Information Data (PID). The majority of GIDEP DMSMS notices have been issued on piece parts, especially in the electronics area (primary microcircuits); however, DMSMS also occurs at the module, component, equipment, or other system indenture level. There is also a great deal of discontinued part information on non-electronic types of commodities such as fasteners, software, valves, and filters.

GIDEP is designated as the Department of Defense centralized database for managing and disseminating DMSMS information. The database contains data for not only parts manufactured in accordance with military or government specification but also commercial parts.

Benefits

Using GIDEP DMSMS reports and tools will assist users in implementing their Obsolescence Management program while improving the availability, reliability, maintainability, quality and safety of their systems and equipment. Obsolescence information may result in significant prevention of unplanned expenditures to user organizations. The ongoing availability of timely discontinuance data can help avoid loss of equipment/system availability, and help obviate the need for equipment redesign.

Submitting Data

Most obsolescence data is obtained from the manufacturer, their authorized distributor, and via internal data mining. Some information is sent by GIDEP participants. A manufacturer does not have to be a member of GIDEP to submit data to the program. In fact, GIDEP welcomes and encourages the submission of obsolescence by nonparticipating companies (as long as they are reports on themselves) by email to dmsms@gidep.org.

DMSMS Related FAQ

Q: Where does the information originate?
Q: How do I submit DMSMS data?
Q: What services/tools are available from GIDEP?
Q: How much information is there?
Q: How is the DMSMS data stored?

Q: Where does the information originate?
A: Approximately 100 suppliers and Original Component Manufacturers (OCMs) submit most of GIDEP Product Information Data, including DMSMS data. GIDEP also distributes DMSMS information from the Defense Logistics Agency Land and Maritime, the Naval Surface Warfare Center Crane, the Armyís Research, Development, Engineering Command, and GIDEP participants.

Q: How do I submit DMSMS data?
A: There are two ways you can submit obsolescence information. Preferred is for you to use the template forms which are available off the GIDEP membership site and then submit them electronically. The form templates greatly simplify the generation of DMSMS Notices and electronic submittal of reports assists the GIDEP Operations Center during processing of reports, speeds up processing and reduces the cost of operating the GIDEP database. Alternately, you can email copies of the manufacturers notices electronically to GIDEP.

A manufacturer does not have to be a member of GIDEP to submit data to the program. GIDEP encourages anybody who is aware of any items or materials which manufacturers have changed or discontinued to forward the information to GIDEP by sending the information to dmsms@gidep.org.

Q: What services/tools are available from GIDEP?
A: The following are available:

Q: How much information is there?
A: Currently, the database contains over 700,000 part number records of DMSMS notices submitted to GIDEP over the years. Most of the time there are more than one part number involved in each record. In DMSMS, each document could have hundreds, or sometimes, thousands of part numbers.

Q: How is the DMSMS data stored?
A: The data is stored as part records as well as a pdf file of the actual discontinuance notice. Users can download the pdf file or create reports of the parts associated with the discontinuance which might include the vendorís part number, Commercial and Government Entity (CAGE) code (if available), and National Stock Numbers (NSN).

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