Government - Industry Data Exchange Program (GIDEP)

Search | Site Map | Login   

About GIDEP

Frequently Asked Questions - FAQ

General Information

Q: What is GIDEP?
Q: What's the purpose of GIDEP and what does it have to offer?
Q: What is in GIDEP?
Q: What can GIDEP do for my organization or company?
Q: How does GIDEP operate?
Q: Who operates GIDEP?

Joining GIDEP

Q: What does it cost?
Q: How can I join?
Q: Who can participate and what are the requirements?
Q: If my company is already a participant can I join as a user?
Q: How many users can a participating GIDEP company/organization have?
Q: Can you have two GIDEP Representatives at the same location?
Q: Can my subcontractor join GIDEP?
Q: Can companies who do not have a government contract, but instead have a purchase order, join GIDEP?
Q: Can members of academia join GIDEP?
Q: Who's in GIDEP?
Q: How can I contact GIDEP for more information?

Policies/Requirements

Q: Why is submission of a utilization report required?
Q: Is attendance at Clinics/Workshops mandatory?
Q: Are only registered GIDEP participants allowed to attend the Clinic?
Q: Can the Directory of Participants be used for mass mailings?
Q: Can I give a non-registered person in my company access to GIDEP's sites?
Q: Is redistribution or selling of GIDEP documents allowed?
Q: Can I redistribute UDRs (hardcopy) to other members of my company?


General Information

Q: What is GIDEP?
A: GIDEP (Government-Industry Data Exchange Program) is a cooperative activity between government and industry participants seeking to reduce or eliminate expenditures of resources by making maximum use of existing information. The program provides a media to exchange technical information essential during research, design, development, production and operational phases of the life cycle of systems, facilities and equipment.

Q: What's the purpose of GIDEP and what does it have to offer?
A: The Government-Industry Data Exchange Program (GIDEP) is a cooperative effort to exchange research, development, design, testing, acquisition and logistics information among government and industry participants. GIDEP seeks to reduce or eliminate expenditures of time and money. The proper utilization of GIDEP data can materially improve the total quality and reliability of systems and components during the acquisition and logistics phases of the life cycle. The proper utilization of GIDEP data can materially improve the quality and reliability while reducing costs in the development and manufacture of complex systems and equipment. (Also see Products and Services.)

GIDEP is managed and funded by the U.S. Government. Among its participating organizations are: US Army, Navy, Air Force, Defense Logistics Agency, National Aeronautical and Space Administration, Department of Energy, Department of Labor, Department of Commerce, General Services Administration, Federal Aviation Administration, US Postal Service, National Institute of Standards and Technology, National Security Agency, as well as, the Canadian Department of Defence. There are also hundreds of industrial organizations producing parts, components and equipment for the government which participate in the program.

As a result of the government's emphasis on high quality products and services, any activity providing products or services to the government, and uses or generates the types data exchanged within GIDEP, may apply for membership. GIDEP does not accept classified or proprietary information.

Q: What is in GIDEP?
A: GIDEP offers WWW Database Access to all major data areas listed below.

The DMSMS DATA is originated when a part manufacturer announces part or a production line to be discontinued, the majority of GIDEP notices are issued on piece parts, especially in the electronics area (primarily microcircuits). DMSMS also occurs at module, component, equipment, or other system indenture level.
The ENGINEERING DATA contains quality assessment, engineering test, evaluation and qualification test reports, nonstandard parts data, parts and materials specifications, manufacturing processes, process controls, solderability data and related engineering data on parts, components, materials and processes. This data includes significant amounts of energy and environmental information.
The FAILURE EXPERIENCE DATA contains objective failure information as a result of ALERTs, SAFE-ALERTs, Problem Advisories and Agency Action Notices which notify users of nonconforming parts, components, chemicals, processes, materials, safety and hazardous situations. This data also includes failure analysis and problem information submitted from laboratory analysis.
The METROLOGY DATA contains calibration procedures and technical manuals for test and inspection equipment. It also contains engineering information on calibration laboratories, calibration systems and measurement systems. National Institute for Standards and Technology contributes a significant portion of the engineering data related to measurement science.
The PRODUCT INFORMATION DATA (PID) contains notices on parts, components and materials for which the attributes have been changed by the manufacturer. PID contains Product Change Notices (PCN) and Product Information Notices (PIN). PID supports many types of users including systems commands, logistic activities, in-service engineering activities, and support contractors.
The RELIABILITY AND MAINTAINABILITY (R&M) DATA contains failure rate, failure mode and replacement rate data on parts, components, and subsystems based upon field performance and demonstration tests of equipment, subsystems and systems. This also includes reports on theory, methods, techniques and procedures related to reliability and maintainability practices.
The URGENT DATA REQUEST system permits participants having technical problems to rapidly query the GIDEP community to obtain information which resolves the problem. A UDR form is initiated on-line by the GIDEP Representative and the GIDEP Operations Center emails the UDR to all interested users. Responses to requests for information are provided on-line and available directly to the representative making the urgent data request.

Q: What can GIDEP do for my organization or company?
A: GIDEP databases contain a wealth of information for most of the traditional and some the most esoteric technical disciplines involved in maintaining the strength of our industrial base and our national security. The information distributed by GIDEP, with a little judicious application, can be profitably used in every step of system design, development, production, and logistics support processes.

Design engineers will find a ready source of qualified parts information to meet their specific applications which can greatly shorten the time for design and parts selection. Production engineers frequently find new and innovative techniques to improve production processes and reduce production costs. The best manufacturing practices data provides information on the most up-to-date processes used in industry.

Reliability engineers find the failure mode and failure rate information invaluable during their modeling and assessment studies; the continuous flow of failure experience data may preclude system malfunctions and potential disasters at any point of manufacture or use. Logisticians find mean repair time data useful in projecting logistics support and resupply requirements.

Calibration laboratories and technicians have ready access to the most current calibration procedures to perform evaluation and calibration of their test equipment. In addition, the Metrology Data contains thousands of technical manuals for test and measurement equipment, many of which are out of print and no longer available.

Currently many industrial organizations are reassessing their opportunities for defense business and discontinuing many of the products which were used in military and government systems. Logistics engineers and logistics support activities find the DMSMS Notices and Product Changes notices vital to maintaining weapons systems and equipment which have been in government inventories for a decade or more.

The most important aspect of GIDEP is the broad range of personal contacts available in almost every technical discipline and endeavor.

Q: How does GIDEP operate?
A: GIDEP uses a Web-based interface to the database to allow users to search for specific documents, to generate results reports, to read text versions of the documents and to download official PDF versions of the documents to their computers for printing and use within their organization. GIDEP also provide a weekly e-mail notification of all new documents entered into the system and provide a part number matching service to allow users to match their lists of part numbers to part numbers in the GIDEP system. GIDEP prefers that users submit their documents to GIDEP in an electronic format but accepts paper copies and will convert them to an electronic format for storage in the database. The GIDEP database is updated daily with the inputs from GIDEP Participants.

Q: Who operates GIDEP?
A: GIDEP is chartered by the Joint Logistics Commanders and provides for the full exchange of information by government and industry organizations. The Navy provides Program Management in accordance with an agreement of the Joint Logistics Commanders.

The Program Manager exercises executive management for the planning, direction and execution of GIDEP. The Program Manager's office is strategically located within the Defense Standardization Program Office, 8725 John J Kingman Rd, Stop 5100, Fort Belvoir, VA 22060-6220.

The Operations Center Director, located at the GIDEP Operations Center, Naval Surface Warfare Center Corona Division, P.O. Box 8000, Corona, CA 92878-8000, manages the day-to-day operation of GIDEP, as directed by the Program Manager.

GIDEP has two advisory groups which provide government and industry perspective on policies and procedures. The advisory groups are:

Joining GIDEP

Q: What does it cost?
A: GIDEP participants are not subject to any fees or assessments. However, each participating organization must establish an internal program to include at least one appointed GIDEP Representative and one or more users authorized to access the database. Each of the participating organization's Representatives and users must have computer equipment, internet access, a web browser, Adobe Acrobat Reader software, and printers suitable for retrieving, downloading and printing reports.

Q: How can I join?
A: An organization which meets the Participation Requirements may apply to join.

Q: Who can participate and what are the requirements?
A: See the Participation Requirements.

The only requirement to remain an active participant is that a Utilization Report must be submitted by each GIDEP Representative from each participating organization. These reports are required at least once annually.

Q: If my company is already a participant can I join as a user?
A: Yes, simply contact the GIDEP Help Desk for your company's Representative and, with your Representative's approval, they can complete a GIDEP On-line Application form. (See other participants to find if your company is already a GIDEP participant.)

Q: How many users can a participating GIDEP company/organization have?
A: Unlimited, however each must be registered and assigned a unique User ID and password.

Q: Can you have two GIDEP Representatives at the same location?
A: Yes, however, completion of a full application is required and each representative must fulfill all GIDEP requirements, including filing a Utilization Report. See Participation Requirements.

Q: Can my subcontractor join GIDEP?
A: Yes, but not as your user, rather as their own participating company and the contractor must fulfill existing membership requirements. See Participation Requirements.

Q: Can companies who do not have a government contract, but instead have a purchase order, join GIDEP?
A: Yes, but please provide the relevant information with the completed GIDEP application. See Participation Requirements.

Q: Can members of academia join GIDEP?
A: Yes, if the course work relates to GIDEP data, you can justify your useage of GIDEP, and you allow for the integration/discussion of GIDEP in your courses/symposiums.

Q: Who's in GIDEP?
A: See the Participant Directory for listing of Participants from the various companies and organizations. A Roster On-Line is also available if you join the program.

Q: How can I contact GIDEP for more information?
A: Call or e-mail the GIDEP help desk.

Policies/Requirements

Q: Why is submission of a utilization report required?
A: Since GIDEP is free to participants, Utilization reports justify the funding of GIDEP and are used as a measure of it effectiveness. If GIDEP is not cost effective, sponsoring agencies may cease funding it.

Q: Is attendance at the Clinic mandatory?
A: No, however, it is recommended to attend one within a 2 year period to keep up with the program enhancements and policies.

Q: Are only registered GIDEP participants allowed to attend the Clinic?
A: No. If the interested party is employed by a GIDEP participating company/agency, attendance at the Clinic is welcomed. The Help Desk may refer the party to the appropriate GIDEP Representative.

Q: Can the Directory of Participants be used for mass mailings?
A: No. The privacy of GIDEP users is protected and can only be used for official GIDEP related business.

Q: Can I give a non-registered person in my company access to GIDEP's sites?
A: No. You are violating government information security to a controlled computer database and internet site.

Q: Is redistribution or selling of GIDEP documents allowed?
A: No.

Q: Can I redistribute UDRs (hardcopy) to other members of my company?
A: Yes, but you must be the POC for relating the information back to the requestor.

Home | About GIDEP | Products & Services | Data | Events | Contact Us | How to Join
Privacy Advisory | Terms & Conditions | Information Security | Accessibility/Section 508
Send questions, suggestions and corrections reqarding this site to:
webmaster@gidep.org